TEOS creates a calmer, smarter workplace at LeasePlan Hellas

An international automotive leasing business has streamlined room management, reduced employee stress and tightened collaboration at its Athens headquarters with the help of TEOS, Sony’s intelligent workspace solution.

How we helped

The Challenge

  • Staff frustrated by stress of organising room bookings for large volume of meetings
  • Time wasted searching for available meeting rooms
  • Centralised digital signage management solution required to inform office visitors and employees

The Solution

  • Deployed TEOS suite of workspace management solutions across premises
  • Interactive tablets* outside meeting rooms allow viewing and management of bookings
  • Meeting presentations and digital signage shown on BRAVIA Professional Displays

The Outcome

  • Integration with central room bookings system eliminates risk of room clashes
  • Smoother flow of people through office environment, with staff time freed up to focus on core tasks
  • Presentations and signage are more engaging for visitors and staff

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For many of our teams, this solution has been transformative on a cultural level. When people don’t need to worry about finding rooms or overcoming diary clashes, it frees up precious time to focus on the work that really matters to them.

George Mytilinaios, IT Director, LeasePlan Hellas

Staff in a rush

LeasePlan is an international automotive business that offers car leasing and fleet management solutions to corporates, small companies and individuals. The main offices of LeasePlan Hellas in Athens accommodate over 130 staff working in a range of roles including customer relations and sales. Efficient use of workplace resources had posed a major challenge, with the high volume of meetings between staff and clients frequently causing room booking headaches. Diary clashes were common, with staff often rushing to ensure a suitable meeting room was available and ready.

Creating a more productive environment

Running a large customer-centric business, LeasePlan needed an office environment that empowered staff to work more productively. In particular IT Director George Mytilinaios wanted staff to feel relaxed and fully prepared for meetings. Working with Sony and installer Technologica Systems, LeasePlan embarked on creating a more productive office environment with technology at its core. Powered by Sony’s TEOS suite of workspace management solutions, the result combines room management and digital signage to streamline office traffic and reduce employee stress.

Central management of room bookings and signage

Stylish interactive tablets* outside meeting rooms allow staff to view and make bookings at the touch of a finger, using the Book application that integrates with LeasePlan’s corporate scheduling system. This cuts the risk of diary clashes and allows a more productive flow of people through the office environment. BRAVIA 4K Professional Displays within rooms offer crisp, bright images that make presentations more engaging for participants. Across the building, announcements are communicated to staff and visitors via digital signage that’s presented on futher BRAVIA Professional Displays and controlled remotely by TEOS. Meanwhile, energy management tools track device usage, helping AV and IT teams make operations more efficient.

A positive experience for every employee

The response from employees and visitors has been overwhelmingly positive. The benefits have also extended beyond improvements in workspace management. “For many of our teams, this solution has been transformative on a cultural level” explains George. “When people don’t need to worry about finding rooms or overcoming diary clashes, it frees up precious time to focus on the work that really matters to them. Overall, working with Sony and Technologica Systems was a pleasure. They understood our requirements immediately, were responsive to our specific needs and found us a solution that makes our environment a far more productive and enjoyable space to work in.”

*Tablets for TEOS are third-party products not manufactured by Sony